Job Postings

HUMAN RESOURCES/PAYROLL COORDINATOR

Employment Application

The Charter Township of Brownstown is accepting applications for the position of Human Resources/Payroll Coordinator. This senior level position will develop and direct all human resources programs and payroll functions. This position will provide assistance in contract negotiations, healthcare, employment selection, training and recruitment. Graduation from a 4-year college/university required, MPA preferred, with at least 5-7 years of progressive human resources experience in a supervisory or management capacity in either government or business. Salary will be commensurate with education and experience.

Applications are available at the Clerk’s Office or at at the link above. RESUMES accompanied by APPLICATIONS will be ACCEPTED UNTIL 4:00 pm – Friday, August 6, 2010.

Send completed applications to: Sherry A. Berecz, Clerk, 21313 Telegraph Road, Brownstown, MI 48183

 

Administrative Secretary

Administrative Secretary Application

Brownstown Township is seeking a highly qualified, highly motivated individual to fill the position of administrative secretary to the Fire Chief. This individual must possess the following: Preferred municipal experience, able to organize, review and prioritize operational activities, schedule meetings, maintain calendars, research and collect info for reporting, interact with other township departments as well as general public at counter, and must possess excellent phone skills. Confidentiality and loyalty as well as good morals are essential. Must have strong computer skills. Be capable of assisting with typing and drafting of docs. Experience with fire department administration operations and computer software’s a plus. Full-time salary position, with benefits, good compensation. Candidate will possess minimum 3-5 years of administration experience. Applications and job descriptions will be available at the Township Clerk’s Office, 21313 Telegraph, Brownstown, MI 48183 or at the link above beginning Thursday, July 29th and shall be returned by 4:00 pm Friday August 13th, 2010. The Charter Township of Brownstown does not discriminate on the basis of race, color, national origin, sex, religion, disability, or the provision of services.

Fire Department/Fire Chiefs Administrative Secretary
Job Duties and Responsibilities

Supervisory relationship

Reports to: Fire Chief

Scope

Under limited supervision, to manage office activities on a daily basis in a smooth and efficient manner, to organize and maintain vital paperwork and statistics regarding all aspects of the Township’s fire services which is under the responsibilities and direction of the Fire Chief.


Necessary Skills

Must have excellent personal, verbal and personality skills. Able to effectively communicate with the public both in person at lobby window and on the phone.

Must have excellent moral integrity and reasoning attributes and be able to handle difficult public walk-in situations.

Must have good knowledge and understanding of basic and intermediate computer skills, which includes basic file networking skills, digital copying, Microsoft word, excel, outlook, power point and internet explorer as well as departmental records management software (Fire tools, Crossfire, Code Spear message). Advanced computer skills are a plus.

Must be able to communicate in writing and verbally as well as have legible penmanship. Work effectively with other staff, supervisors, and the public.

Must be punctual with a minimum of absences.

Must be able to type a minimum of 50-60 words per minute using computer based word processing software.

Must be able to effectively and efficiently use a type writer to complete non computerized notification forms, and mailing envelopes. Be familiar with copiers and fax machines.

Must be able to handle sensitive information in an appropriate manner.

Identify problem areas and make recommendations.

Must be able to read, write, count, add, and use cognitive reasoning skills.

Able to learn new computer software and use them effectively and efficiently.


Other Duties:

• Opens and closes administrative office on a daily basis
• Maintains union firefighters’ personnel files
• Coordinates and exchanges information with other officers and fire fighters
• Prepares and/or proof reads confidential correspondences for the fire chief and inspectors and prepares mailing envelopes, labels, etc for same.
• Maintains HIPPA compliance records
• Prepares FOIA request
• Handles other confidential information for the Fire Chief
• Other assignments as directed by the Fire Chief
• Handles confidential paper work on a daily basis
• Handles insurance company report requests and deals with department’s three party EMS billing services.
• Schedule meetings, maintain computer based calendars
• Digitally scan documents on a daily, weekly, and monthly basis.
• Schedule Classes, seminars and presentation for schools, assisted living facilities, etc.
• Process internal billings for cost recovery of false fire alarms, haz mat response, etc. (billings not processed by outside billing agent)
• File plan reviews, inspections, code violation notices, tickets, etc
• Arrange purchases and maintain inventory of department’s office supplies
• Process firefighter payroll sheets
• Arrange for all station maintenance repairs, i.e. plumber, roof, exterminator, telephone repairs, etc.
• Other duties as required by the Fire Chief

Working Conditions

Office Environment

Physical Requirements

Must be able to see, sit, stand, and walk. Must have hand and finger dexterity. Must be able to lift 20 to 30 pounds.

Education and Experience

Education: Possess a high school diploma with business courses.
Experience: Equivalent combination of education and experience that provides the required knowledge, skills, and ability to maintain an efficient office atmosphere at a high administrative level. Must have a minimum of 3-5 years of administrative experience. Municipal job setting is preferred.


The job description does not constitute an employment agreement between the employer and member and is subject to change by the employer as the needs of the employer and requirements of the job change.